Clinical reporting for practices

Every report your practice owes, drafted, checked and signed before the day ends.

MedReport records the consult on the doctor's phone and drafts the document it should produce: a discharge summary, referral letter, medical certificate or medical-aid motivation. It checks that draft against the patient's medications, allergies and ICD-10 coding, then shows you every report in the practice that is still unsigned. The doctor reviews and signs. It leaves as a proper PDF.

Book a 20-minute demo See how it works

Photograph the hospital sticker and the patient record creates itself. Nothing is captured twice.

Already using an ambient scribe? Notes can be brought in.

Discharge summary

REF DS-2026-0841

Signed and sealed

Patient

M. Ndlovu, 68

Admission and discharge

08 Aug to 12 Aug 2026

Primary diagnosis

Community-acquired pneumonia, right lower lobe

ICD-10

J18.1 E11.9

Hospital course

Admitted via casualty with a four-day history of productive cough and fever. Chest radiograph confirmed right lower lobe consolidation. Commenced on intravenous antibiotics with oxygen by nasal cannula. Afebrile from day two and weaned off oxygen on day three.

Medication on discharge

Amoxicillin-clavulanate 625 mg, three times daily, 5 days

Allergy flag · reviewed

Metformin 850 mg, twice daily, continue

Checked

Paracetamol 1 g, as required, 6 hourly

Checked

Dr A. Pillay

HPCSA verified signer · MP0451209

SHA-256 2f9c…a41d

12 Aug 2026 · 14:22 SAST

How it works

Five steps,one of which needs the doctor.

Everything before the signature is preparation. Everything after it is delivery. The doctor is needed once, and it is the part nobody else may do.

Record

The doctor starts the consult on their phone. Audio stays in South Africa and is discarded once the note is accepted.

Draft

MedReport picks the document the encounter actually calls for and drafts it in that document's structure, not as a free-text note.

Check

Medications, allergies and ICD-10 codes are checked against the draft. Clinical findings are advisory. Missing required fields block signing.

Sign

The doctor reviews and signs. The signature carries their verified HPCSA registration, not just a name in a box.

Send

It leaves as a PDF to the referrer, the medical aid or the patient, and files back to the patient record.

Read the full walkthrough

For the practice

One list,and nobody has to ask.

Every report owed across every doctor, the stage it is at, and how long it has been sitting there. Sorted by age, so the oldest thing in the practice is the first thing you see.

Built for practices The doctor's phone app

Outstanding reports

Sorted by age 3 over 48 hrs

M. Ndlovu2d 04h
Discharge summary · Dr A. PillayAwaiting signature
P. Adams1d 06h
Medical certificate · Dr N. SitholeAwaiting signature
R. Fourie1d 02h
Operative note · Dr N. SitholeReturned for edits
A. Botha4h 10m
Medical-aid motivation · Dr A. PillayDrafted
T. Mokoena40m
Ward progress note · Dr K. MeyerOwed
S. NaidooClosed
Referral letter, cardiology · Dr K. MeyerSent

Patient	Document	Clinician	Stage	Waiting
M. Ndlovu	Discharge summary	Dr A. Pillay	Awaiting signature	2d 04h
P. Adams	Medical certificate	Dr N. Sithole	Awaiting signature	1d 06h
R. Fourie	Operative note	Dr N. Sithole	Returned for edits	1d 02h
A. Botha	Medical-aid motivation	Dr A. Pillay	Drafted	4h 10m
T. Mokoena	Ward progress note	Dr K. Meyer	Owed	40m
S. Naidoo	Referral letter, cardiology	Dr K. Meyer	Sent	Closed

The sealed record

Two years later, the doctor can provewhat they signed and what they checked.

When a report is signed, MedReport seals it. If a complaint, an audit or a medical-aid dispute arrives long after the consult, the doctor is not reconstructing anything from memory. The evidence was created at the moment of signing and belongs to them.

Recorded at signature

Content fingerprint

A cryptographic hash of the exact document that was signed. Any later alteration is detectable.

Recorded at signature

Verified signer

The signing clinician's HPCSA registration, verified at the time of signature.

Recorded at signature

Independent timestamp

A trusted third-party timestamp, so the date does not rest on MedReport's word or the practice's.

Recorded at signature

Checks reviewed

Which flags were raised and which the clinician reviewed before signing. Due diligence, recorded once, by the doctor.

What is inside a sealed record

Where the work actually is

A noteis not a report.

Getting the consult onto the page is the part software solved. Everything below happens after the note exists, and it is what a practice is still doing by hand.

Choosing the document

Note app or scribe

You get a note. You decide what to write next.

MedReport

The encounter is drafted as a discharge summary, referral, certificate or motivation.

Completeness

Note app or scribe

Whatever was said in the room is what you get.

MedReport

Fields that document requires are enforced before it can be signed.

Signature

Note app or scribe

A typed name, or a printout and a pen.

MedReport

Verified HPCSA identity, sealed with the document.

Practice visibility

Note app or scribe

One doctor's notes, on one doctor's device.

MedReport

Every outstanding report across every doctor, in one list, with age.

Two years later

Note app or scribe

A file, and whatever anyone remembers.

MedReport

A sealed record with timestamp, signer and checks reviewed.

Stage	Note app or scribe	MedReport
Choosing the document	You get a note. You decide what to write next.	The encounter is drafted as a discharge summary, referral, certificate or motivation.
Completeness	Whatever was said in the room is what you get.	Fields that document requires are enforced before it can be signed.
Signature	A typed name, or a printout and a pen.	Verified HPCSA identity, sealed with the document.
Practice visibility	One doctor's notes, on one doctor's device.	Every outstanding report across every doctor, in one list, with age.
Two years later	A file, and whatever anyone remembers.	A sealed record with timestamp, signer and checks reviewed.

4 findings to review

Three advisory, one required. Only the required one holds up the signature.

Amoxicillin against recorded penicillin allergyMedication on discharge, line 1Advisory
Warfarin and clarithromycin on the same scriptMedication on discharge, lines 2 and 4Advisory
Proposed I21.9 does not match the diagnosis textPrimary diagnosisAdvisory
Follow-up date is emptyDischarge planRequired

Finding	Where it came from	Kind
Amoxicillin against recorded penicillin allergy	Medication on discharge, line 1	Advisory
Warfarin and clarithromycin on the same script	Medication on discharge, lines 2 and 4	Advisory
Proposed I21.9 does not match the diagnosis text	Primary diagnosis	Advisory
Follow-up date is empty	Discharge plan	Required

Clinical checks

Advisory where it is clinical.Required where it is structural.

An allergy conflict is a clinical judgement and never blocks a signature. A medical certificate with no return date is a document problem, and it does. MedReport keeps the two apart, on purpose.

How the checks work

Documents

The paperworka practice actually owes.

Each one drafted in its own structure, with the fields that document is expected to carry. Specialty formats are added with the specialists who use them.

Referral letter

1 page

Addressed to: Dr L. van Wyk, Cardiology, Sandton
Reason for referral: Exertional chest pain, abnormal resting ECG
Findings to date: Troponin negative. T-wave inversion V4 to V6.

Sealed

Addressed correctly, with the findings the receiving specialist needs to accept the referral.

Medical certificate

1 page

Booked off from: 17 August 2026
Until: 21 August 2026
Nature of illness: Acute viral illness. Examined in person.
Fit to return: 24 August 2026, unrestricted

QR verifiableSealed

Every field an employer or medical aid will look for, so it is not sent back.

Medical-aid motivation

2 pages

Scheme and member: Discovery Health, member 8842 1097
Clinical motivation: Conservative management failed over 14 weeks.
Prescribed minimum benefit: Qualifies under PMB code 902M

PMB checkedSealed

Written in the format the scheme expects, with the PMB position stated.

Also drafted

Discharge summaryClinical noteWard progress noteOperative noteProcedure reportBack-to-work assessmentChronic medication motivation

See the full list of report types

Getting patients in

Nobody capturesthe same patient twice.

MedReport is not plugged into your billing system over a live link, and we would rather say so here than on the call. It works alongside it: photograph the hospital sticker, import the export your system already produces, or let the desktop uploader watch a folder.

The four ways in

Sticker photo

The admission label creates the patient record.

Billing export

GoodX, Elixir, Healthbridge, Medemass and the rest.

Desktop uploader

Watches a folder on the practice PC.

Typed in

Four fields, for the single walk-in.

Signed reports leave as ordinary PDFs, so filing them back never depends on a live connection to anything.

From the practices using it

What changed for the peoplewho chase reports.

MedReport is in daily use at a few medical practices across various specialties.

“The reporting process is streamlined in a way it never was before. I open one screen and see which of our doctors still owes a discharge summary, instead of finding out when the medical aid queries it three weeks later. It is saving me the better part of a day a week.”

Ms GerwelPractice Manager

“It has been invaluable to the practice. We are more efficient because nobody spends the end of the day chasing colleagues on WhatsApp for a report that should already have gone out.”

Dr JansenSpecialist Physician

For the doctor reading this

Why not let us get you some of that time back?

If documentation is the reason you are still at your desk at seven, that is the part we can take off you. Bring one of your own consults to a twenty-minute call and see it signed and sent before you would normally have started writing it.

Book a 20-minute demo

Built for South African practice

Local by construction,not by translation.

SA ICD-10 code sets and PMB context
HPCSA registration verified for every signing clinician
Medical-aid motivation formats used by the local schemes
POPIA compliant, with data residency set in your contract
PAIA Section 51 manual published
Role-based access for doctors, practice staff and locums

POPIA

Compliant

HPCSA

Signer verified

PAIA

Manual published

Data residency

Stated in your contract

ISO 27001

Certification in progress. We will name the certifying body and the date when it is issued.

Objections

Questions a practice managerasks first.

Does it replace our ambient scribe?

It can. MedReport records and drafts on its own, so most practices use it as the only tool. If your doctors already use a scribe they like, their notes can be brought in and MedReport takes over from the note onwards.

Who signs, and can staff sign on a doctor's behalf?

Only the treating clinician, on their own verified HPCSA identity. Practice staff can prepare, chase and send, but the signature cannot be delegated.

How long does onboarding take?

A practice of up to eight doctors is usually live within a week: the integration connected, clinicians verified, and one session per doctor.

Where does patient data sit?

In South Africa, under POPIA, with the practice as responsible party. Consult audio is discarded once the note is accepted.

What happens if we leave?

You export every signed document with its seal and audit record. The records are the practice's, not ours.

Do doctors have to change how they work?

They press record at the start of the consult and review a draft afterwards. There is no template to fill in and nothing to dictate into a fixed form.

Bring one week of your practice's outstanding reports to the call.

Twenty minutes, one of your own consults, and you will see exactly what leaves the building at the end of it.

Book a 20-minute demoOr email hello@medreport.co.za