Nobody captures the same patient twice.
Photograph the hospital sticker and the patient record creates itself. Or bring in the export your billing system already produces. Or let the desktop uploader watch a folder and send the paperwork across on its own.
Pick whichever onefits the moment.
Most practices use two: the sticker photo on the ward, and a billing-system export for the consulting day. The other two are there for the cases those miss.
Photograph the hospital sticker
Point the phone at the patient's admission sticker. MedReport reads it and creates the patient record from it. On a ward round this is usually the whole capture step.
Fastest on the ward
Import an export from your billing system
GoodX, Elixir, Healthbridge and Medemass all export patient lists and day sheets. Drop that file into MedReport and the patients come in with it.
Whole list at once
Send it from the desktop uploader
Our documentation upload app sits on the practice PC. Point it at the folder your system writes to and referral letters, lab results and admission paperwork come across on their own.
Hands off
Type it in
For a single walk-in it is four fields. Always available, never the thing you have to do for a full list.
One-off
Point the phone at the labelalready on the file.
Every admitted patient has one. It carries the identifiers you would otherwise type, printed by the hospital, and it is on the folder in front of the doctor.
01
Photograph it
02
Check what it read
03
The record exists
Whatever it exports,MedReport takes.
These are the four systems South African practices most often bill on. All of them export patient lists and day sheets, and that is what MedReport imports.
GoodX
Export your patient list or a day sheet, then import it. Signed PDFs are filed back the way you file any other document.
Elixir
Export your patient list or a day sheet, then import it. Signed PDFs are filed back the way you file any other document.
Healthbridge
Export your patient list or a day sheet, then import it. Signed PDFs are filed back the way you file any other document.
Medemass
Export your patient list or a day sheet, then import it. Signed PDFs are filed back the way you file any other document.
On a system that is not listed, nothing changes. None of this is a direct connection, so the route in is the same: export from your system, import into MedReport, or skip it entirely and use the sticker photo. Tell us what you bill on and we will confirm the exact steps on the call.
Watch a folderon the practice PC.
Our documentation upload app runs on a Windows machine in the rooms. Point it at the folder your system already writes to, and referral letters, lab results and admission paperwork come across without anyone attaching anything.
This is how most practices avoid the second capture on documents rather than on patients. Nothing about your billing system changes, and nobody has to remember to email anything to themselves.
Watches a folder
Runs inside the practice
Handles the paper too
Demographics in, signed documents out.Nothing else.
MedReport never reaches into your billing system, so the question is only ever what you hand it and what it hands back. That list is short on purpose.
Patient name, file or hospital number, date of birth
Into MedReport
From a photograph of the admission sticker, or from your billing system's export.
Medical aid scheme, plan and member number
Into MedReport
Comes across on the export. Motivations and certificates need it, and retyping it is where errors come from.
Referrals, lab results, admission paperwork
Into MedReport
Picked up by the desktop uploader from a folder on the practice PC, or attached by hand.
Signed PDF and its seal
Out of MedReport
Exported and filed against the patient in your own system, the way any outside document is filed.
Billing, fees, claims, bank details
Neither
Never read, never written. MedReport has no access to your billing system at all.
Half a day, once.
There is no connection to authorise and no credentials to hand over, so setup is mostly deciding which of the four routes your practice will actually use.
01
The practice is set up
02
You pick your routes in
03
One patient, end to end
04
Clinicians are verified
Signed documents leaveas ordinary PDFs.
Which is the point. Because nothing depends on a live connection, a signed report files into your system, an email, a medical aid portal or a patient's hands without us being involved.
Filed to your system
Sent to the recipient
Verifiable on its own
What practices askabout getting data in.
Are you directly integrated with GoodX or Healthbridge?
No, and we would rather say so here than on the call. There is no live API connection to any practice management system today. What we do is accept the exports those systems already produce, so the patient is captured once rather than twice. A direct connection is on the roadmap and we will name the system and the date when one actually ships.
So will my staff be capturing patients twice?
They should not be. Either the sticker photo creates the record, or your billing system's export creates it in bulk, or the desktop uploader brings the paperwork across on its own. Typing a patient in twice is the case we built the other three to avoid.
What does the sticker photo actually read?
The patient identifiers printed on the admission label: name, file or hospital number, date of birth and admission date, depending on what your hospital prints. You confirm what it read before the record is created.
Where do signed documents end up?
You export the signed PDF with its seal and file it against the patient in your own system, the way you file anything else that arrives from outside. It leaves as a normal PDF, so nothing depends on us being connected.
What does the desktop uploader need?
A Windows PC in the practice that can see the folder your system writes to. It watches that folder and sends new documents through. No change to how your billing system runs.
We are on something else entirely.
That is fine. Nothing above depends on which system you bill on, because none of it is a direct connection. Tell us what you use and we will confirm on the call which of the four routes fits your day.
Tell us which system you bill on.
We will confirm on the call exactly which route in fits your day, and where a second capture would still happen.